Office Manager & Bookkeeper

Our business was established over twenty years ago by a sister & brother partnership from the great North West. They had a vision, to be the very best in their niche, as both a provider & a supplier, in first the southern California market, then eventually the western United States. The founder knows, that only with a strong, knowledgeable & dedicated staff, can this mission be accomplished. We are committed to be at the very top (Gold Standard) of our industry and are looking for a highly driven and consummate professional to become an important part of our team.

We are currently looking for an Office/Accounting Manager who can carry out a variety of administrative duties, manage day-to-day office operations, and provide ongoing support to our retail & wholesale staff. The position is a critical part of our daily operations and an excellent opportunity to become a key member of our organization, in a dynamic, fast-paced & exciting work environment.

This Office/Accounting Manager will be responsible for all aspects of Payroll and Banking/Cash Management, including accruals, account reconciliations, both internal and external audits, statutory reporting, maintenance of state sales tax calendar submissions, and ownership of key controls design and effectiveness. This full time position is a hands-on role that balances managing the operations and key initiatives while at the same time executing many of the related assignments and tasks with effective controls to ensure accuracy. Candidate should possess experience and knowledge in the following areas:

Duties and Responsibilities

  • Establishing financial status by developing and implementing systems for collecting, analyzing, verifying and reporting financial information
  • Performing General Accounting including Accounts Payable, Accounts Receivable, and forecasting cash flow
  • Achieving accounting operation objectives by contributing accounting information and recommendations to strategic plans and reviews; resolving problems; identifying trends; determining system improvements and implementing change
  • Manage the accuracy and productivity of day-to-day activities of Accounts Payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, and general & entity accounting
  • Develop, improve and issue timely daily/weekly/monthly financial records for owner and department managers as necessary
  • Establish and monitor procedures for office record keeping and ensure the confidentiality and security of data
  • Design and implement filing systems to ensure that they are all correctly maintained
  • Prepare operational schedules and reports to ensure maximal efficiency
  • Design and implement office procedures and policies (SOP’s)
  • Analyze and monitor internal processes; monitor and maintain office supplies inventory
  • Prepare time sheets, control correspondences, and update organizational memberships
  • Execute policy and procedural changes to develop and improve operational efficiency
  • Manage vendor payments; Insurance, equipment payments, and vendor credit accounts
  • Ensure that all our Insurance, Licenses, & permits, are kept current and filed properly
  • Maintain compliances with all State & Federal Agencies, OSHA requirements, & Workers Comp issues, as needed
  • Manage Human Resources functions including but not limited to: onboarding employees; coordination of benefit plans; compliance with current labor laws; maintaining Personnel Manual & all employee files; and administer disciplinary action – up to and including discharge of employees, if necessary

Skills and Specifications * Knowledge of accounting, administrative and data management procedures and practices

  • Good problem analysis, assessment and communication skills
  • Judgment, problem solving, and decision-making skills
  • Excellent planning, organizing, time and work management
  • Attention to detail, proactive and deadline oriented
  • Ability to handle and maintain confidential information
  • Must have excellent analytical skills and a sound understanding of accounting principles
  • Ability to collaborate with outside vendors and internal team

Education and Qualification * Ideal candidate will have at least 5–8 years of progressive experience and knowledge in accounting and human resources

  • Business Degree (Accounting or HR preferred) or equivalent experience
  • Knowledge of business and management principles
  • Computer skills and proficiency in Microsoft Office
  • Thorough understanding of QuickBooks Accounting Software

Desired Behaviors & Traits: Positive, outgoing demeanor

  • Team oriented
  • Confidentiality
  • Coachable
  • Creative
  • Reliable
  • Strong attention to detail
  • Self-Directed towards achievement
  • Honest & a strong sense of integrity
  • Flexible & Agile: able to quickly prioritize, delegate, & achieve across multiple demands

Job Type: Full-time

Salary: $62,000.00 – $68,000.00 per year


  • Dental insurance
  • Health insurance
  • Paid time off

Schedule: 8 hour shift; Monday-Friday: 8am-4pm
Work Location: One location

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